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Faculty Transcript Request

FAQs

What is the requirement?

Every School of Medicine faculty member must have on file in the Dean's Office, either an original certified copy of his/her terminal degree transcript showing courses completed and grades earned, or acceptable substitute documentation if a transcript cannot be obtained.

Why are transcripts being collected for all School of Medicine faculty?

This is a University-wide requirement applicable to all Emory faculty and is needed to meet the accreditation standards of the Southern Association of Colleges and Schools (SACS), the University's accrediting body.

Where should I request that my school send my terminal degree transcript?

All transcripts should be sent to the following address: Emory University School of Medicine, Faculty Transcripts, Mailstop: 1020-004-1AJ, 100 Woodruff Circle, Atlanta, GA 30322

What if I have more than one terminal degree?

We need a transcript for only one terminal degree program. If your faculty role is primarily clinical, you should provide the transcript for your terminal clinical degree (e.g., MD, DPT, PysD). Otherwise, you should provide a transcript for any one of your terminal degrees relevant to your faculty role.

Is a photocopy of an original transcript acceptable?

No, the transcript must be an original certified copy.

Must the transcript be delivered to the Dean's Office in the issuing school's original envelope with the seal unbroken?

No, there's no expectation that the Dean's Office will receive the transcript in its original unsealed envelope. It's fine for you to provide just the transcript, without the envelope it came in.

Is an emailed transcript acceptable?

Yes, if it is accompanied by the school's transmission email. Please forward the school's transmission email (including attached transcript) as an email attachment to Deanna Friday at transcriptrequest@emory.edu. Alternatively, you could have your school email the transcript directly to Deanna.

Is a link to an eTranscript acceptable?

Yes, if your school provides the link directly to Deanna Friday at transcriptrequest@emory.edu.

What if I attended a foreign school?

You can contact your school directly for a transcript or equivalent document or use an official transcript ordering service, such as the Educational Commission for Foreign Medical Graduates (ECFMG) or Federation of State Medical Boards (FCVS), which provides documentation verifying your degree. These documents must include a list of courses taken as part of your terminal degree program.

What if my transcript is in a language other than English?

You must provide a certified translation. This can be done by anyone (other than you) who is sufficiently proficient in the language and signs a notarized certification that the translation is complete and accurate.

Can I be reimbursed for the transcript fee my school charges?

If you were appointed to the School of Medicine faculty before 2016, you are eligible to be reimbursed for your school's transcript fee, if any (many schools charge no fee). You should submit the receipt to your departmental HR representative. Reimbursement is not available for costs other than the transcript fee, including courier charges or the cost of obtaining a certified translation if your transcript is in a language other than English.

What if I have a single original certified transcript from my school but, because it's my only one, I don't want to give it to the School of Medicine - and it would be difficult for me to obtain another original from the school?

Please contact Deanna Friday at deanna.friday@emory.edu, or 404-727-3691 and arrange to bring the original transcript, along with a photo I.D. or government issued document that reflects your name as seen on the transcript. She will photocopy it, certify the copy and return the original to you. If necessary, this can be done while you wait.

What if my school doesn't provide transcripts? 

Please obtain a letter or email from the school stating this and provide other evidence of graduation (e.g., a copy of your diploma or letter from the school).

What if my school no longer exists?

Please contact Deanna Friday at deanna.friday@emory.edu, or 404-727-3691.

What if I have a question or problem not addressed above?

Please contact Deanna Friday at deanna.friday@emory.edu, or 404-727-3691; Zainab Harvey at zwurie@emory.edu, or 404-727-3407; or Josh Barwick at joshua.barwick@emory.edu, or 404-712-9793. We are confident that no matter what your situation, we can work with you to resolve it.