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Faculty Transcript Request

Transcript Request Form



Why is the School of Medicine collecting faculty transcripts?

The Southern Association of Colleges and Schools (SACS) Commission on Colleges requires that all accredited institutions have original certified transcripts on file for all active faculty. Complying with the accreditation standards of the SACS Commission on Colleges signifies that Emory University (1) has a mission and objective that is applicable to higher education, (2) has the ability to sustain that mission through the use of appropriate programs, resources and services, and (3) remains consistent with the degrees and teachings that are offered. As a component of Emory University, the School of Medicine must comply with this expectation. 

Should faculty provide all of their undergraduate and graduate degree transcripts?

No. All clinicians must provide their MD degree transcript. All others must provide a transcript for their PhD, MD or other terminal degree earned in their discipline.

Is a photocopy of an original certified transcript acceptable?

No. Photocopies are not acceptable. It must be the original certified transcript permitted by the school.

Is a link to an eTranscript (electronic PDF) or copy of the eTranscript acceptable?

No. We are required to have on file an original certified transcript, not a link or a photocopy.

If the faculty member has an opened envelope of their original certified transcript in their possession, can he/she submit it to the School of Medicine?

Yes. It must be the original certified transcript not a photocopy.

If a faculty member has a degree from an international school, how does he/she obtain an original certified transcript?

If you are experiencing trouble ordering your transcript from an international school, please:

  • Contact your school directly for documentation showing a list of courses taken and the grades achieved, or
  • Use an official transcript ordering service, such as the Educational Commission for Foreign Medical Graduates (ECFMG) or Federation of State Medical Boards (FCVS), which provides documentation verifying your degree. These documents must include a list of courses taken as part of your terminal degree program.
  • If you have an original certified transcript in your possession and cannot order another one, please contact Deanna Friday, for further assistance.

All transcripts must be translated in English. If your transcript is not translated, please provide both the original certified transcript and a certified translation. You may use a translation service of your choice.

Who can request original certified transcripts?

Most schools require the graduate to request an original certified transcript online.

However, we have also provided a generic Transcript Request Form, which may be filled out completely and sent directly to the school where the request is being made. Faculty should verify with their school that the transcript request will be honored using this form.

Must we obtain transcripts for active faculty members who graduated many years ago?

Yes. All active faculty must have an original certified transcript on file regardless of how long ago their terminal degree was received.

If the faculty member obtained a terminal degree from Emory, can the School of Medicine request the transcript?

Yes. SOM will obtain original certified transcripts directly from the Registrar's Office for faculty hired prior to January 2016. All others must request an original certified transcript.

What are the costs for requesting an original certified transcript?

Please review your school's website for transcript fees.

Faculty hired prior to January 2016 are qualified to receive a reimbursement for requesting their transcript. The original receipt should be submitted to the departmental Human Resources representative. All others must request an original certified transcript prior to their official start date.

Where should faculty members request that their transcripts be sent?

All transcripts should be sent to the following address:

Emory University School of Medicine
Faculty Transcripts
Mailstop: 1020-004-1AJ
100 Woodruff Circle
Atlanta, GA 30322

Click the link for more information about policies and privacy for the release of educational record.

FERPA link

If a faculty member has graduated from one of the schools listed below, they must fill out the form provided in the link by Friday, August 12, and the School of Medicine will submit these forms in a batch request.

School Website
Case Western Reserve University

Duke University


Johns Hopkins

Medical University of South Carolina

Morehouse School of Medicine

University of Alabama School of Medicine

University of Georgia

University of North Carolina

Vanderbilt University

Yale University

Link to Emory Box for HR Reps/Administrators

HR Representatives may access departmental information regarding transcripts here:

For additional information and questions contact:

Deanna Friday

Robert Torre