13.01 General Information and Procedures
Residents in the Emory training program are covered under Emory Healthcare and Emory University Workers' Compensation program. All incidents, regardless of type, should be documented and reported when the event occurs. Types of injuries include, but are not limited to, sprains and strains, lacerations, abrasions, burns, needle sticks, blood and body fluid exposures, tuberculosis conversions, chemical exposures and occupationally related dermatitis. It is extremely important to notify Emory Healthcare, Employee Health/Workers’ Compensation department as soon as possible. This ensures that the resident receives appropriate treatment through the approved panel of physicians if indicated, and services provided under workers' compensation paid.
13.02 Commonly asked Workers' Compensation Questions
1. WHAT IS WORKERS' COMPENSATION?
Workers' Compensation is an accident insurance program that provides medical and income benefits to employees/residents injured on the job.
2. WHEN ARE RESIDENTS COVERED UNDER WORKERS' COMPENSATION?
A resident's coverage begins on his/her first day of training in the residency training program.
3. WHEN SHOULD A JOB INJURY OR ILLNESS BE REPORTED?
Any training program related injury or illness should be reported immediately to Emory University Hospital or Emory Crawford Long Hospital Employee Health / Workers’ Compensation, and to the resident's program director or other faculty member so that the resident receives timely treatment and the incident is appropriately documented. An Emory Employee Incident report form must be completed and faxed to (404) 727-5405. A copy of the Employee Incident Report is in your handbook as well as on the Emory University and Healthcare Web-site. (Emory University – Home Page, www.emory.edu, scroll down to the Administration section, click on Environmental Health and Safety, scroll down to “Incident Report reporting form”. Your search should bring up Incident Report Form, click on that, then click on the PDF file “Incident Report”). FAILURE TO REPORT THE INJURY MAY RESULT IN LOSS OF BENEFITS.
4. HOW DOES THE RESIDENT SEEK TREATMENT?
Initially, injured residents are to complete an Emory Employee Incident report form and report to the Employee Health Nurse Practitioner for assessment and treatment. If further evaluation is needed, the resident will choose a panel physician. Listings of our panel physicians are posted in various locations throughout Emory University, and Emory Healthcare. Evaluation by Emory Healthcare, Employee Health/Workers’ Compensation will ensure appropriate payment of all bills.
5. WHAT MEDICAL TREATMENT WILL BE PAID?
For work-related injuries and illness, all AUTHORIZED doctors' bills and hospital bills are paid. Medications, testing or diagnostic procedures, and rehabilitation appointments such as physical therapy are also paid if ordered by the treating "panel" physician or Employee Health/Workers’ Compensation Nurse Practitioner.
QUESTIONS?
See section 13.04, Workers’ Compensation Contact Information for any questions.
13.03 Illness/Injury Reporting Directions
If a resident has a work-related injury or illness, he or she must:
1. Complete an Emory Employee Incident Report form, regardless of forms required at the facility where the work-related injury occurred. This form is available from the GME office, Suite 111 WHSCAB, or at Emory University Hospital or Emory Crawford Long Hospital Employee Health/Workers’ Compensation. A copy of the Employee Incident Report is in your handbook as well as on the Emory University and Healthcare Web-site. (Emory University – Home Page, www.emory.edu, scroll down to the Administration section, click on Environmental Health and Safety, scroll down to “Incident Report reporting form”. Your search should bring up Incident Report Form, click on that, then click on the PDF file “Incident Report”.) Also, the form can be faxed to you by contacting Emory Healthcare, Employee Health/Workers’ Compensation at 404-686-8589 (EUH) or 404-686-2537 (ECLH).
2. Notify the Residency Program Director/Coordinator.
1. If emergency treatment is needed, report to the Emergency Department in the facility where the injury occurred. If a blood/body fluid exposure occurs after hours and the source is HIV+ or has HIV risk factors, seek immediate treatment in the emergency room. A consult with an Infectious Disease physician must be sought prior to initiating PEP treatment. Failure to do so may result in non-payment of medications.
3. After initial emergency treatment, follow-up with the Nurse Practitioner in Employee Health at either EUH (HB 53) or ECLH (WW Orr Building, 6 th floor) to notify them of the incident and any information regarding work status changes. The EUH NP may be contacted directly at 404-686-7941. The ECLH NP may be contacted directly at 404-686-7106.
4. If additional treatment is needed, the EH/WC Nurse Practitioner will coordinate any medical follow-up required.
5. If non-emergent treatment is needed, contact either Employee Health/Workers’ Compensation at EUH 404-686-8589 or ECLH Employee Health/Workers’ Compensation at 404-686-2537.
6. For questions regarding benefits information, please contact Covenant, the third party administrator for Workers’ Compensation at 678-258-8327.
7. Incident reports, medical reports and all work status documents should be faxed to 404-727-5405. Please bring originals with you to Employee Health/Workers’ Compensation or mail them to Emory University Hospital, Employee Health, Room HB 53; 1364 Clifton Road, NE, Atlanta, GA 30322. This should be done as soon as possible after the incident occurs.
8. All authorized medical treatment in connection with a work-related injury or illness, including emergency room treatment, will be covered under the workers' compensation program. For the purposes of this program, authorized medical treatment must be from one of the physicians posted on the Pink Panel of Physicians.
9. Refer questions regarding bills to the Workers' Compensation Case Manager @, (404) 686-7780 or (404) 686-9237.
13.04 Contact Persons in the Emory University Workers' Compensation Program
Questions related to your treatment, medications, or follow-up, Emory Healthcare, Employee Health/Workers’ Comp has 24/7 on-call coverage to assist you.
(404) 686-5500 Pic # 50464
Residents, injured on the job, should report to Employee Health/Workers’ Compensation for evaluation, treatment and follow-up.
DAVID PATTON, MS, NP-C
Employee Health/Workers’ Compensation Nurse Practitioner
Located: Employee Health/Workers’ Compensation, ECLH, WW Orr Building, 6 thFloor
Office: (404) 686-7106
Fax: (404) 686-4938 PIC # 10675
Sandy Wilson, MS, NP-C
Employee Health/Workers’ Compensation Nurse Practitioner
Office: (404) 686-7941
Fax: (404) 727-5405 PIC # 12514
Located: Employee Health/Workers’ Compensation at EUH, Room HB 53.
Connie Wilbanks, RN, COHN-S
OCCUPATIONAL NURSE CASE MANAGER
Located: Employee Health/Workers’ Compensation, ECLH, WW Orr Building, 6 th floor
Office: (404) 686-7780
Fax: (404) 686-4938 PIC # 12208
Karen Keltner
OCCUPATIONAL NURSE CASE MANAGER
Located: Employee Health/Workers’ Compensation at EUH, Room HB 53
Office: (404) 686-9237
Fax: (404) 727-5405 PIC # 14781
PAULA DESROCHES, ANP-C, MSN, COHN-S
ASSOCIATE DIRECTOR, WORKERS’ COMPENSATION
Office: (404) 686-2382
Fax: (404) 686-4938 PIC # 12367
TAMMY WOODY
CLAIMS ANALYST, THE COVENANT GROUP
The Covenant Group handles payments for all workers’ compensation claims.
Claims questions and inquiries on Georgia Workers’ Compensation.
Located off-site
Office: (678) 258-8327
Fax: (678) 258-8393
FOR BLOODBORNE PATHOGEN EXPOSURES (E.G., NEEDLE STICKS) REPORT TO ANY NURSE IN EMORY HOSPITALS EMPLOYEE HEALTH.
Injury Flowchart PDF ( If you need to print the following flowchart use the link at left to download a PDF version.)
(GME) Office of Graduate Medical Education