Grand Rounds Information

Thank you for your interest in obtaining CME credit for your division's Grand Rounds. The OCME Guidelines for obtaining credit will provide you with information needed to begin your planning process. Below is further clarification of the Guidelines.

1. The Course Approval Form for Continuing Programs (Rounds) should be on file with us. It must be renewed on an annual basis. Be sure to attach the requested Program Information.

2. A signed Conflict of Interest Declaration and the Speaker Approval Form and Disclosure Statement for each presenter (Emory and non-Emory) should be submitted to the CME Office. This can be done on an annual basis. Please read the CME Conflict of Interest Policy.

3. It is your responsibility to provide a sign-in sheet at each Rounds program. The sign-in sheet should contain the date, topic, and presenter. There should be space for participants to sign in and provide their social security numbers. These should be kept on file in your department. Non-Emory participants should provide a mailing address.

4. At the end of the rounds period, the sign-in sheets should be summarized and a typed Roster, complete with names, social security numbers and total number of credit hours earned by each participant, should be submitted to the CME Office. Non-Emory participants should be distinquished from Emory Faculty. This roster should be verified and signed by the Course Director. It will be kept on permanent file in the CME Office. The certificates will be mailed to you for distribuition to Emory participants. Non-Emory participants will be billed and certificates will be mailed to them directly.

5. On a random periodic basis, your rounds program should be evaluated. A minimum of 20 evaluation forms should be submitted (along with your roster) to the CME Office.

In addition to the forms mentioned above, there are two others that are applicable to departments that have guest speakers that are financially supported by pharmaceutical manufacturers. As you know, under no circumstances are pharmaceutical companies allowed to pay travel expenses or honorarium directly to the speakers when CME credit is being offerred. ACCME Guidelines require that the CME Office process incoming funds and payment of travel expenses and honorarium to the speakers. Forms needed to complete this process are:

• Letter of Agreement completed and signed by the pharmaceutical representative and Course Director. This form is necessary if a speaker is being financially supported by a commercial source.
• Form W-9 completed and signed by a the speaker. This is an IRS form and used for reporting taxable income. Accounts Payable requires it in order to process the check request. When submitting the request tohave the speaker paid, please include original receipts (reimbursement made from copies are taxed as income by the IRS), the exact honorarium amount and the amount to be paid.
• Because of the number of checks we get in this office, please have the company send the check directly to you. Then, forward it to OCME with specific instructions as to who/what it is for and into what account number it should be deposited. Please remember that all checks should be made out to "Emory University."
• To keep you informed of what and when things are done, we will send you copies of the receipt of deposit and the forms submitted to Accounts Payable for payment.